hoBIT: A Profile-Aware Retrieval-Augmented Chatbot for University Academic Advising

Abstract:In university academic advising, identical questions can require different answers depending on a student's department, admission cohort, and degree program, causing profile-blind retrievers to surface plausible but inapplicable evidence. We present proFILL, a method for transforming hoBIT, our college's current rule-based advising chatbot, into a profile-aware retrieval-augmented generation (RAG) system. Rather than requiring a complete user profile upfront, proFILL progressively acquires only the profile attributes needed for each query, guided by both the query intent and the initially retrieved evidence, and uses them to condition retrieval over a profile-aware index. Extensive experiments and a human preference study show that proFILL outperforms diverse RAG baselines, is preferred by target users, and remains effective with open-weight models for cost-effective on-premise deployment.

Information Retrieval (cs.IR); Machine Learning (cs.LG)

arXiv:2608.26604 [cs.IR]

(or arXiv:2608.26604v1 [cs.IR] for this version)

https://doi.org/10.48550/arXiv.2608.26604 Focus to learn more arXiv-issued DOI via DataCite (pending registration)

arXivLabs is a framework that allows collaborators to develop and share new arXiv features directly on our website.

Both individuals and organizations that work with arXivLabs have embraced and accepted our values of openness, community, excellence, and user data privacy. arXiv is committed to these values and only works with partners that adhere to them.

Have an idea for a project that will add value for arXiv's community? Learn more about arXivLabs.